Company mobile as a benefit

Company mobile as a benefit

Many companies today provide their employees with company mobiles as a benefit in work, especially sales advisors. This is in essence a phone only to be used during work hours to avoid work related calls from your personal phone. Many have however used their company mobile for private calls which have resulted in the introduction of benefit taxation.

How company mobiles are used have proved to be an issue in accounting. Complications have led to a change of rules, meaning that private calls are tax free. This is due to Skatteverket’s decision that company mobiles should be seen as car benefits which are tax free according to income tax law.

In order to have tax free private calls from your work mobile, it requires your employer to sign a fixed subscription, without a separate call deduction. If you pass the employers two requirements there will be no extra costs. However, the employer need to be able to prove that the staff is in need of company phones during work.

  • Many employees use company mobiles in today’s labor market.
  • Company mobiles are seen as a benefit at work.
  • Fixed subscriptions with free calls and texts are tax free.
  •  Employers need to be able to prove that the staff needs company phones
  • Only calls are included as tax free
  • Mobile surf can therefore be taxed if it’s used
  • A good idea is to write an agreement between employer and employees

Other phone services on the labor market

Other work related telephone services are however not tax free. Other telephone services that are used during work hours aren’t tax free. The only service that is, is calling which must be included in a fixed subscription. For employees that have a subscription with call charges that are flexible, benefit tax applies.

Some may wonder why benefit tax even exists and it’s due to people saving on living costs that otherwise would be taxed. Something to think about is that anything employees receive from an employer should be taxed. For example when you use free surf privately during work hours it should be taxed.

It’s also possible for the employee and employer to sign an agreement of how data surf can be used outside work hours. In that you will have it documented which helps Skatteverket see what has been agreed between the two counterparts.

Company’s responsibility of company mobiles

It’s primarily the company’s responsibility to make sure that the requirements are met to have tax free company mobiles. It’s therefore up to each employer to decide how much the company phone should be used. The company phone can result in huge taxes if unlucky.

Another thing that’s important to remember is to turn off your roaming while abroad. Or it might result in a huge bill and tax on top of that. If you don’t use your phone a lot during work, an important tip is to think about all of the above before getting one.

Even though it may be nice to have two phones whereof one for private and one for work related tasks, it could do more harm than benefit when not using it correctly. As long as you have read what rules apply you can use the company phone, if the subscription is fixed.

Glossary